Set up your session profiles
A session profile is a saved set of defaults for a club night: how many courts, the scoring rules, the costs, how the picker behaves and how the tablet behaves in kiosk mode. Every session you create starts from a profile, so you set these once and reuse them. Most clubs need one profile; you can keep several if you run different kinds of night (say a busy main session and a quieter junior night).
When you create your club, ePegboard gives you a starter profile called Default with sensible values, so you can run a night straight away and adjust later.
Where profiles live
Section titled “Where profiles live”Open Settings from the menu. The Session profiles card lists every profile you have.
Each row shows the profile’s name and a one-line summary (courts, ranking method, member cost, kiosk state). The club default carries a Default badge - it’s the profile used unless you pick another when you start a session. On the other rows, Set as default makes that one the default instead.
Only owners and admins can change profiles. Everyone else sees the list read-only, with each row opening a view-only copy.
Creating, copying and deleting profiles
Section titled “Creating, copying and deleting profiles”The card manages the list itself; editing a profile happens on its own page (below).
- + Add profile - opens a new profile page from the defaults. It isn’t created until you Save profile.
- Copy (the copy icon on a row) - duplicates that profile as “Copy of …”, a quick way to make a variant.
- Delete (the bin icon) - removes that profile. Available once you have more than one; a short confirm guards it, and deleting the current default promotes another profile automatically.
Editing a profile
Section titled “Editing a profile”Choosing a row (or its pencil Edit icon) opens that profile on its own page, with one Save scoped to this profile. An On this page jump-nav down the side skips you to any group; unsaved changes are flagged, and you’re warned before leaving with edits in flight.
At the top, give the profile a clear name (“Thursday club night”, “Junior session”) so it’s easy to pick when you create a session, and tick Use as the club’s default profile if this should be the one new sessions start from. Then work through the groups:
Session Setup
Section titled “Session Setup”- Number of courts - how many courts run in parallel (1 to 24).
- Court numbers - optional. By default courts are numbered 1 to N; if your hall’s usable courts aren’t contiguous (say court 2 is block-booked, leaving 1, 3, 4, 5, 6) enter the physical numbers here. This is display only - it doesn’t change how games are picked. Leave it blank for the plain 1-to-N numbering.
- Prep panels - whether you stage the next game (1) or the next two (2). Most clubs want 1. See The game picker for when 2 helps.
- Ranking method - how the leaderboard orders the night: Win % (most wins on top) or Rating Change (rewards players who beat expectations).
Game Rules
Section titled “Game Rules”- Game over score - the score a game is played to (for example 21).
- Maximum score - the hard cap if a game goes to deuce (for example 30). It cannot be lower than the game-over score.
- Score entry - where a score is captured when a game ends: Side panel (default) keeps the courts moving, or Popup when a game finishes asks for the score immediately. See Entering scores.
Pricing
Section titled “Pricing”What each type of attendee pays for the night. These feed the Payments tab and reports; ePegboard records what is owed and paid, it does not take payment.
- Full member cost
- Trial member cost
- Guest cost
Auto-Pick
Section titled “Auto-Pick”Three optional rules that turn one of the picker’s soft preferences into a hard rule: prevent straight-back-on, force-include the first player in the queue, and limit to the first N players in the queue. For most clubs the picker works best with these off. They’re explained in full on The game picker.
Kiosk mode
Section titled “Kiosk mode”How this profile behaves when the session runs on a shared tablet in kiosk mode: which extra tabs players see, whether they can reshape a pick themselves, and what happens when a chosen game breaks a picking rule. Running the session and the auto-pick are always on; only these choices vary. It’s covered in full on Kiosk mode and the organiser PIN.
The starting Default profile
Section titled “The starting Default profile”Your Default profile begins with:
| Setting | Value |
|---|---|
| Courts | 4 |
| Prep panels | 1 |
| Ranking method | Win % |
| Game over / maximum score | 21 / 30 |
| Full member cost | GBP 5.00 |
| Trial member cost | GBP 5.00 |
| Guest cost | GBP 0.00 |
| Score entry | Side panel |
| Auto-Pick rules | Off |
| Kiosk pick-shaping | Needs Admin Mode; Attendee Stats and Payments tabs shown |
Change any of these to match your club, then Save profile.
Editing a single session without changing the profile
Section titled “Editing a single session without changing the profile”When you create or run a session you can tweak its settings just for that night (the cog on the session board). Those changes apply to that session only and do not alter the saved profile. See Sessions.
The organiser PIN
Section titled “The organiser PIN”The Club settings card on the Settings page (above the profiles) holds the club-wide settings that aren’t per profile - the Organiser PIN, the club time zone and the season start. The organiser PIN is the 4 to 8 digit code that steps you into Admin Mode when a session runs in kiosk mode; it’s covered on Kiosk mode and the organiser PIN.
- Sessions - create a session from a profile and run the night.
- The game picker - the courts, prep-panel and Auto-Pick settings in detail.
- Kiosk mode and the organiser PIN - the per-profile Kiosk mode choices and the PIN.
- Run your first club night - the full walkthrough.