Payments

The Payments tab on the session board helps you keep track of who owes what for the night and what you have collected.

Setting the costs

Each session has three costs, set in the session settings (the cog on the board):

Cost	Applies to
Full member cost	Members with the Full membership type
Trial member cost	Members on Trial
Guest cost	Guests

Each attendee’s expected cost comes from their membership type. You can change any of the three mid-session in settings, and the Payments tab updates straight away - handy if you decide guests are free tonight, for instance.

The Payments tab

The top of the tab summarises the night:

Attendee count, broken down into Full, Trial and Guest.
Total due (everyone’s expected cost added up), total paid, and total outstanding.

Below that, one row per attendee shows their name, membership, session cost, amount paid, balance due (highlighted when something is still owed) and a comments field.

The Payments tab: a summary of total due, paid and outstanding at the top, then a row per attendee with session cost, amount paid, balance due and a Record Payment button.

Recording a payment

Click Record Payment on an attendee’s row. A small dialog shows what they are expected to pay and lets you enter:

Amount paid - what you actually collected.
Comment - optional, but required if the amount differs from the expected cost (so there is always a note explaining a short or over payment). It is a free-text field, so it is also where you would jot “cash”, “cheque”, “paid next week” and the like.

Save, and the row updates with the new amount and balance. A few things to know:

Each save replaces the previous amount and comment - it is a single figure per attendee, not a running ledger of part-payments.
You can re-open and correct an entry at any time.
There is no “mark everyone paid” button - payments are recorded one attendee at a time.
ePegboard does not record a payment method or hold negative amounts; use the comment for anything unusual.

Across sessions: the payment summary

For the bigger picture, Reports → Payment Summary totals payments across sessions, with a date range you can set (last month, quarter, year to date, or custom). Two views:

By session - expected, paid and outstanding for each session.
By member - how much each member was expected to pay, has paid, and still owes across the period.

You can export the summary to CSV for your own accounts or reconciliation.

When the session ends

Payment records are kept when you end a session, alongside the games and stats. If you spot a mistake afterwards, an organiser with admin rights can still correct an entry.

Who can do what

Action	Owner	Admin	Standard
View the Payments tab and summary	Yes	Yes	Yes
Set costs and record payments	Yes	Yes	No