Add another organiser
A club night should never depend on one person being in the room. You can give other people access to your club and choose how much they can do.
The three roles
Section titled “The three roles”| Role | Can do |
|---|---|
| Owner | Everything an Admin can, plus invite and manage other owners. A club always keeps at least one owner. |
| Admin | Run sessions (start, manage, end), manage members, and change club and session settings. |
| Player | View the club - sessions, stats and history - and see their own player profile. Cannot run sessions or change anything. |
Give helpers who run nights Admin. Reserve Owner for the one or two people ultimately responsible for the club. Player is the basic signed-in role: someone who just wants to follow their own stats.
Invite someone
Section titled “Invite someone”Access is always attached to a person on your members list, so an invite starts from their row rather than from a page-level button.
- Open Members and click the person’s name to open their profile.
- Under App access choose Invite to app.
- Enter their email address and pick the role to give them.
- Send it. They get an email with a link to accept, valid for 7 days. Once they accept, they have access at the role you chose, tied to their member record - so they see their own stats.
While the invite is outstanding, their row reads “<role> · invite pending” rather than a live role, and the person appears under Pending invitations at the foot of the Members page with a Revoke button. Opening their profile again offers Resend invite.
If the person is not on your members list yet, add them first.
Who can invite whom:
- Owners and Admins can invite people as Player or Admin.
- Only an owner can invite someone as an Owner, or promote someone to Owner.
Change or remove access
Section titled “Change or remove access”Open the member’s profile. Under App access you can, at any time:
- Change their role - promote a Player to Admin, or step an Admin back down.
- Remove access - they stay on your members list, with all their history, but can no longer sign in to the club.
You cannot remove your own access, and ePegboard protects against locking the club out: you cannot remove or demote the last remaining owner, and only an owner can remove or demote another owner. Add a second owner first if you need to hand the club over.
Restore access
Section titled “Restore access”Removing access leaves the person’s account still linked to their member record. That is deliberate - it keeps their history attached - but it means a fresh invite is the wrong tool, and ePegboard will not send one.
Instead, their profile shows Linked to an app account - no current access, with a role picker and a Restore access button. Pick the role and restore it: they are back in immediately, with no new email to wait for.
The picker defaults to Player every time, because ePegboard does not remember what someone used to be. If they were an admin before, set the role before you restore.
App accounts not linked to a person
Section titled “App accounts not linked to a person”Occasionally an account has access to your club but is not linked to anyone on the members list - usually an older invite from before access had to be attached to a person. Those appear in their own section at the foot of the Members page, App accounts not linked to a person, where you can change the role or remove the access.
Just want a player to see their own stats?
Section titled “Just want a player to see their own stats?”That is the Player role. They can sign in and follow their own rating, win rate and history, but cannot change anything.
Most clubs never need to invite players one at a time: share your club join code and players connect themselves, which gives them exactly that. Use an invite when you want to hand someone a specific role.